FERPA Training

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FERPA Training at UCF

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UCF FERPA for Faculty and Staff


SR FERPA Training SR100W Web course No Required Approval

Student Development & Enrollment Services (SDES) DeLaine Priest, Associate Vice President, delaine.priest@ucf.edu 407-823-4625


FERPA "Family Educational Rights and Privacy Act of 1974"

1.The right to inspect and review the student's education records within 45 days (State of Florida law = 30 days) of the day the University receives a request for access.

What is considered Non-directory Information?

Records that typically require signed consent of the student to release to third parties.

Non-directory information includes, but is not limited to:

       • Social Security Number
       • Student ID - PID (Personal ID in PeopleSoft)
       • ISO Number
       • Class Schedule
       • Residency Status (in-state or out-of-state student)
       • Gender
       • Religious Preference
       • Race/Ethnicity
       • Email Address

To release education records (non-directory information), the Registrar’s Office must receive written and signed consent from the student.

Written request must: •Must be initiated by the student. •State the specific record(s) to be released •Identifies the parties to whom the information may be released •Must be signed and dated by the student

What is considered “directory information”?

Directory Information as defined by UCF (within FERPA guidelines) is: Data or information, the disclosure of which generally is not considered to be harmful or an invasion of privacy.

Examples of Directory Information include: •Name •Mailing Address •Phone Number •Date of Birth •Major •Dates of Attendance •Enrollment Status (Full/Part-time) •Degrees/Honors/Awards Received •Participation in officially-recognized activities and sports •Athletes’ Weight/Height

FERPA allows students to “hold” the release of Directory information. If a student wants to hold some or all directory information, they can do so by logging into https://my.ucf.edu > Student Self Service > Student Center > Personal Information > FERPA/Directory Restriction. They may also complete the Record Release Authorization Form. A student can obtain this form in person from the Registrar’s Office.

A directory information hold will remain until the student decides to lift that hold. That means, for instance, if a student wants their name and major to be seen in the UCF Graduation Program they have to release all Directory Information either on-line, or in-person at the Registrar’s Office filling out a new form and telling the RO to lift the holds.

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